Privacy Policy for Real Time Tasks
Last Updated: October 28, 2025
Introduction
Welcome to Real Time Tasks (“we,” “our,” or “us”). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our mobile application.
Real Time Tasks is a task management application available on iOS (App Store) and Android (Google Play) that helps you organize your daily activities, collaborate with others, and use AI-powered features to enhance productivity.
By using Real Time Tasks, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our application.
Platform Availability:
- iOS: Available on the Apple App Store
- Android: Available on Google Play Store
- Both versions follow the same privacy practices outlined in this policy
Table of Contents
- Information We Collect
- How We Use Your Information
- Legal Basis for Processing (GDPR)
- Data Storage and Security
- Third-Party Services
- Data Sharing and Disclosure
- International Data Transfers
- Data Retention
- Your Rights and Choices
- Children’s Privacy
- Platform-Specific Information
- California Privacy Rights (CCPA)
- Cookies and Tracking Technologies
- Changes to This Privacy Policy
- Contact Us
Account Information:
- Email address (required for account creation and authentication)
- Display name (optional)
- Profile photo (optional)
- Password (encrypted and securely stored)
Content You Create:
- Tasks and to-do items
- Categories and labels
- Notes and descriptions
- Due dates and reminders
- Priority levels
- Calendar events and scheduling data
- Shared list information
Voice Data:
- Voice recordings when you use voice-to-text features
- These recordings are temporarily processed by our AI service provider (Groq API) and are not permanently stored
Photo/Image Data:
- Photos captured or uploaded when using the AI camera feature
- Images are temporarily processed by Google Vision API to extract text and tasks
- Original images are not permanently stored unless you explicitly save them to your tasks
Device Information:
- Device type and model
- Operating system version (iOS/Android version)
- Unique device identifiers (IDFA on iOS, Advertising ID on Android)
- Mobile network information
- Language preferences
Usage Data:
- App features you use and how often
- Date and time of access
- App performance data and crash reports
- Error logs and diagnostic information
Location Data:
- We do NOT collect precise location data
- General location may be inferred from IP address for service delivery
Firebase Authentication:
- Authentication tokens
- Sign-in method information
- Last sign-in time
RevenueCat (Subscription Management):
- Purchase history
- Subscription status
- Transaction IDs (anonymized)
We use the information we collect for the following purposes:
Primary Functions
- Account Management: Create and manage your user account
- Service Delivery: Provide task management, scheduling, and collaboration features
- Data Synchronization: Sync your data across multiple devices in real-time
- AI Features: Process voice commands and photo scanning to create tasks
Communication
- Send important service notifications and updates
- Respond to your support requests and inquiries
- Send account-related emails (password resets, security alerts)
Improvement and Analytics
- Analyze app usage to improve features and user experience
- Identify and fix bugs and technical issues
- Develop new features based on user needs
Legal and Security
- Comply with legal obligations
- Protect against fraud, abuse, and security threats
- Enforce our Terms of Service
What We DON’T Do
- We do NOT sell your personal data to third parties
- We do NOT use your data for advertising purposes
- We do NOT track you across other apps or websites
- We do NOT share your tasks or personal content with anyone except collaborators you explicitly invite
Legal Basis for Processing (GDPR)
For users in the European Union, we process your personal data under the following legal bases:
-
Contractual Necessity: Processing is necessary to provide the services you requested (creating tasks, syncing data, etc.)
-
Consent: You have given explicit consent for specific processing activities (e.g., using voice features, photo scanning)
-
Legitimate Interests: We have legitimate business interests that do not override your privacy rights (e.g., improving app performance, preventing fraud)
-
Legal Obligations: We must process certain data to comply with legal requirements
You have the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before withdrawal.
Data Storage and Security
Security Measures
We implement industry-standard security measures to protect your data:
- Encryption: All data transmitted between your device and our servers uses TLS/SSL encryption
- Firebase Security: Your data is stored in Google Cloud’s Firebase, which provides enterprise-grade security
- Authentication: Secure authentication using Firebase Auth with encrypted passwords
- Access Controls: Strict access controls ensure only you can access your data
- Regular Security Audits: We regularly review and update our security practices
Data Location
Your data is primarily stored on Firebase servers operated by Google Cloud. These servers are located in various regions worldwide, including the United States and European Union data centers.
Security Limitations
While we implement strong security measures, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security, but we continuously work to protect your information.
Third-Party Services
Real Time Tasks integrates with the following third-party services. Each service has its own privacy policy:
1. Firebase (Google Cloud)
Services Used: Authentication, Cloud Firestore (database), Cloud Storage
Data Shared: Email, user ID, tasks, categories, files
Purpose: Backend infrastructure, data storage, authentication
Privacy Policy: https://firebase.google.com/support/privacy
2. RevenueCat
Services Used: In-app subscription management (iOS and Android)
Data Shared: Anonymized user ID, subscription status, purchase transactions
Purpose: Manage premium subscriptions and purchases across both App Store and Google Play
Platform Integration:
- iOS: Apple App Store In-App Purchases
- Android: Google Play Billing
Privacy Policy: https://www.revenuecat.com/privacy
3. Groq API
Services Used: Voice-to-text AI processing
Data Shared: Voice recordings (temporary, not stored)
Purpose: Convert voice commands to task items
Data Retention: Voice data is processed in real-time and not permanently stored
Privacy Policy: https://groq.com/privacy-policy/
4. Google Cloud Vision API
Services Used: Photo/image text extraction
Data Shared: Photos (temporary, not stored)
Purpose: Extract tasks and text from images
Data Retention: Images are processed in real-time and not permanently stored
Privacy Policy: https://cloud.google.com/vision/docs/data-usage
5. OpenAI API
Services Used: Advanced AI text processing (if applicable)
Data Shared: Task descriptions, text content (temporary)
Purpose: AI-powered task suggestions and improvements
Data Retention: As per OpenAI’s data retention policy
Privacy Policy: https://openai.com/privacy/
Third-Party Responsibility
These third-party services are governed by their own terms and privacy policies. We carefully select partners who maintain high privacy and security standards, but we are not responsible for their privacy practices. We encourage you to review their policies.
Data Sharing and Disclosure
When We Share Your Data
Shared Lists Feature:
- When you invite others to collaborate on a shared list, they can view and edit tasks in that specific list
- You control who has access to your shared lists
- Collaborators only see data in lists they’re invited to, not your private tasks
Service Providers:
- We share data with third-party service providers listed above to operate our app
- These providers are contractually obligated to protect your data and use it only for specified purposes
Legal Requirements:
- We may disclose your information if required by law, court order, or government request
- To protect our rights, safety, or property, or that of our users
- To investigate fraud, security issues, or violations of our Terms of Service
When We DON’T Share Your Data
- We do NOT sell your personal data to advertisers or data brokers
- We do NOT share your tasks or content with third parties for their marketing purposes
- We do NOT provide your email address to other users (unless you share it directly in a shared list)
International Data Transfers
Real Time Tasks operates globally, and your data may be transferred to and processed in countries other than your own, including the United States.
For EU Users:
We comply with GDPR requirements for international data transfers:
- Google Cloud/Firebase uses Standard Contractual Clauses (SCCs) approved by the EU Commission
- Firebase maintains certifications including ISO 27001, SOC 2, and SOC 3
- We ensure adequate safeguards are in place for all international transfers
For All Users:
Regardless of where your data is processed, we apply the same high standards of data protection described in this Privacy Policy.
Data Retention
How Long We Keep Your Data
Active Accounts:
- We retain your account data and content as long as your account is active
- This allows you to access your tasks and data across devices at any time
Deleted Tasks:
- Archived tasks are retained until you permanently delete them
- Permanently deleted tasks are removed from our active databases within 30 days
Account Deletion:
- When you delete your account, we begin the deletion process immediately
- Your personal data is deleted within 30 days
- Some data may be retained longer if required by law or for legitimate business purposes (e.g., financial records, security logs)
Backup Systems:
- Data in backup systems is deleted according to our backup retention schedule (typically 90 days)
Voice and Image Data:
- Voice recordings and photos sent to AI services are not stored by us
- Third-party AI providers (Groq, Google Vision) process this data in real-time with their own retention policies
Why We Retain Data
We retain data to:
- Provide continuous service across devices
- Comply with legal and accounting obligations
- Resolve disputes and enforce our agreements
- Prevent fraud and abuse
Your Rights and Choices
GDPR Rights (EU Users)
If you are located in the European Union, you have the following rights:
1. Right to Access
- Request a copy of all personal data we hold about you
- Receive information about how we process your data
2. Right to Rectification
- Correct inaccurate or incomplete personal data
- Update your profile information at any time
3. Right to Erasure (“Right to be Forgotten”)
- Request deletion of your personal data
- Delete your account and all associated data
4. Right to Restrict Processing
- Request that we limit how we use your data in certain circumstances
5. Right to Data Portability
- Receive your data in a structured, commonly used format
- Transfer your data to another service provider
6. Right to Object
- Object to processing based on legitimate interests
- Object to automated decision-making (we don’t use automated decisions that significantly affect you)
7. Right to Withdraw Consent
- Withdraw consent for processing at any time
- This doesn’t affect the lawfulness of processing before withdrawal
8. Right to Lodge a Complaint
- File a complaint with your local data protection authority if you believe we’ve violated GDPR
How to Exercise Your Rights
Within the App:
- Access and edit your profile information in Settings
- Delete individual tasks, categories, or lists
- Export your data (JSON format)
- Delete your account (Settings > Account > Delete Account)
Contact Us:
- Email us at rtimetasks@gmail.com
- We will respond to verified requests within 30 days
All Users (Additional Rights)
Manage Communications:
- Opt out of promotional emails (if any)
- Control push notification settings in your device settings
Manage Voice and Camera Features:
- Deny microphone or camera permissions in your device settings
- These features will be disabled if permissions are not granted
Access Your Data:
- View and download all your tasks, categories, and data from within the app
Children’s Privacy
Real Time Tasks is rated 4+ and may be used by children. However, we do not knowingly collect personal information from children under 13 years of age without parental consent.
COPPA Compliance (United States):
- Children under 13 should not create accounts without parental permission
- We do not knowingly collect, use, or disclose personal information from children under 13
- If we discover we have collected information from a child under 13 without parental consent, we will delete it immediately
Parental Rights:
If you are a parent or guardian and believe your child has provided us with personal information:
- Contact us immediately at rtimetasks@gmail.com
- You may request to review, delete, or stop the collection of your child’s information
- We will verify your identity before taking action
Age Verification:
We do not implement age verification mechanisms. Parents and guardians are responsible for monitoring their children’s use of the app.
Android/Google Play Store
Permissions We Request:
- Camera: To scan photos and extract tasks (Photo AI feature)
- Microphone: To use voice-to-text features (Audio AI feature)
- Internet: To sync your data with Firebase cloud
- Storage: To temporarily store photos for processing
Google Play Services:
- In-app purchases are processed through Google Play Billing
- Your payment information is handled by Google Play, not by us
- We receive anonymized transaction data only
Android-Specific Data Safety:
All data practices disclosed in Google Play’s Data Safety section comply with this Privacy Policy.
iOS/App Store
Permissions We Request:
- Camera: To scan photos and extract tasks (Photo AI feature)
- Microphone: To use voice-to-text features (Audio AI feature)
- Notifications: To send you task reminders
App Store Subscriptions:
- In-app purchases are processed through Apple’s App Store
- Your payment information is handled by Apple, not by us
- We receive anonymized transaction data only
iOS App Tracking Transparency:
We do NOT track you across apps or websites. We do not request the App Tracking Transparency permission.
California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
Your CCPA Rights
1. Right to Know
- What personal information we collect
- Categories of sources from which information is collected
- Business purposes for collecting information
- Categories of third parties with whom we share information
2. Right to Delete
- Request deletion of your personal information (with some exceptions)
3. Right to Opt-Out
- We do NOT sell personal information, so there is nothing to opt-out of
4. Right to Non-Discrimination
- We will not discriminate against you for exercising your CCPA rights
- Identifiers: Email address, user ID, device ID
- Personal Information: Name (optional), profile photo (optional)
- Internet Activity: App usage, features accessed, interaction data
- Audio/Visual Data: Voice recordings (temporary), photos (temporary)
- Inferences: Task preferences, usage patterns
How to Exercise CCPA Rights
- Email us at rtimetasks@gmail.com with “CCPA Request” in the subject line
- Specify which right you want to exercise
- Provide verification information (we may need to confirm your identity)
- We will respond within 45 days
California “Shine the Light” Law:
We do not share personal information with third parties for their direct marketing purposes.
Cookies and Tracking Technologies
What We Use
Real Time Tasks is a native mobile application and does not use traditional web cookies. However, we use similar technologies:
Local Storage:
- We store data locally on your device for offline functionality
- This includes cached tasks, user preferences, and authentication tokens
Analytics Tools:
- We may use Firebase Analytics to understand app usage
- This helps us improve performance and user experience
- Data is anonymized and aggregated
Push Notifications:
- We use push notification tokens to send reminders and updates
- You can disable push notifications in your device settings
Third-Party Tracking
- We do NOT use third-party advertising networks
- We do NOT track you across other apps or websites
- Third-party services we use (Firebase, RevenueCat) may use their own tracking technologies as described in their privacy policies
Your Choices
- Disable analytics tracking in app Settings
- Manage push notifications in device Settings
- Clear app data and cache in device Settings
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.
How We Notify You:
- We will post the updated policy in the app and update the “Last Updated” date
- For material changes, we will notify you via email or in-app notification
- Continued use of the app after changes constitutes acceptance of the new policy
Your Responsibility:
- Review this policy periodically
- Check the “Last Updated” date to see when the policy was last modified
Version History:
- We maintain previous versions of our Privacy Policy
- Contact us to request access to previous versions
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: rtimetasks@gmail.com
Data Protection Officer (EU): rtimetasks@gmail.com
Mailing Address:
Real Time Tasks
[Your Company Address]
[City, State, ZIP]
[Country]
Support: rtimetasks@gmail.com
Response Time:
- General inquiries: Within 7 business days
- Privacy rights requests: Within 30 days (45 days for CCPA requests)
EU Representative (if applicable):
[Name and contact information of EU representative if your company is outside the EU]
Additional Terms
Data Controller
For GDPR purposes, Real Time Tasks (or [Your Company Legal Name]) is the data controller responsible for your personal information.
Supervisory Authority
EU users have the right to lodge a complaint with their local supervisory authority:
- Find your local authority: https://edpb.europa.eu/about-edpb/board/members_en
Language
This Privacy Policy is provided in English. If we provide translations, the English version will prevail in case of conflicts.
Severability
If any provision of this Privacy Policy is found to be invalid or unenforceable, the remaining provisions will remain in full effect.
Acknowledgment
By using Real Time Tasks, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.
Thank you for trusting Real Time Tasks with your data. We are committed to protecting your privacy and providing a secure, reliable service.
This Privacy Policy was last updated on January 4, 2025.
For the most current version, please check the app or visit our website.
Terms of Use (EULA)
Last Updated: January 4, 2025
Table of Contents
- Agreement to Terms
- App Description
- License Grant
- Account Registration
- Subscription Terms
- Prohibited Uses
- Intellectual Property
- AI Features
- Data & Privacy
- User Content
- Shared Lists & Collaboration
- Third-Party Services
- Disclaimer of Warranties
- Limitation of Liability
- Indemnification
- Changes to Terms
- Account Termination
- App Updates
- Governing Law
- Dispute Resolution
- Children’s Use
- International Users
- Contact Information
Agreement to Terms
By downloading, installing, or using Real Time Tasks (“the App”), you agree to be bound by these Terms of Use (“Terms”). If you do not agree to these Terms, do not use the App.
App Description
Real Time Tasks is a task management application that helps you organize your daily activities, collaborate with others, and use AI-powered features to enhance productivity.
License Grant
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to use the App for personal, non-commercial purposes.
Account Registration
- You must provide accurate and complete information when creating an account
- You are responsible for maintaining the confidentiality of your account credentials
- You are responsible for all activities that occur under your account
- You must notify us immediately of any unauthorized use of your account
Subscription Terms
Auto-Renewable Subscriptions
- Subscriptions automatically renew unless canceled at least 24 hours before the end of the current period
- Your account will be charged for renewal within 24 hours prior to the end of the current period
- Subscription prices are shown in the app and confirmed before purchase
- You can manage and cancel subscriptions in your device’s account settings
Free Trial
- Free trials, if offered, are available to new subscribers only
- You must cancel before the trial ends to avoid being charged
- Cancellation takes effect at the end of the trial period
Cancellation
- You can cancel your subscription at any time through your device settings:
- iOS: Settings → [Your Name] → Subscriptions
- Android: Google Play Store → Subscriptions
- Cancellation takes effect at the end of the current billing period
- No refunds for partial subscription periods
Refunds
- All purchases are processed through Apple App Store or Google Play Store
- Refund requests must be made through the respective platform:
- iOS: https://support.apple.com/billing
- Android: https://support.google.com/googleplay/answer/2479637
- We do not have direct control over refunds processed by Apple or Google
Prohibited Uses
You agree NOT to:
- Use the App for any illegal purpose or in violation of any laws
- Attempt to gain unauthorized access to our systems or other users’ accounts
- Interfere with or disrupt the App’s functionality
- Reverse engineer, decompile, or disassemble the App
- Use the App to transmit viruses, malware, or harmful code
- Violate others’ intellectual property rights
- Share your account credentials with others
- Use the App to harass, abuse, or harm others
- Scrape, copy, or redistribute content without authorization
- Create multiple accounts to abuse free trials or promotions
Intellectual Property
- The App and all content, features, and functionality are owned by Real Time Tasks
- Our trademarks, logos, and service marks are our property
- You may not use our branding without prior written permission
- User-generated content (your tasks, notes, etc.) remains your property
- You grant us a license to use your content solely to provide the App’s services
AI Features
Voice AI & Photo AI
- AI features use third-party services (Groq, Google Vision, OpenAI)
- Voice recordings and photos are processed temporarily and not permanently stored
- AI-generated content may contain errors and should be reviewed
- We are not responsible for inaccuracies in AI-generated content
Usage Limits
- Free tier users have limited AI feature access
- Premium subscribers have unlimited or higher usage limits
- We reserve the right to implement rate limits to prevent abuse
Data & Privacy
Your privacy is important to us. Please review our Privacy Policy (at the top of this page) to understand how we collect, use, and protect your data.
User Content
- You are solely responsible for the content you create in the App
- You must not upload content that is illegal, offensive, or violates others’ rights
- We reserve the right to remove content that violates these Terms
- We are not liable for loss of user content due to technical issues
- We recommend regular backups of important data
Shared Lists & Collaboration
- When you share lists, other users can view and edit that content
- You are responsible for managing access to your shared lists
- Sharing is at your own risk
- We are not responsible for actions taken by users you invite to shared lists
Third-Party Services
The App integrates with third-party services:
- Firebase (Google): Backend infrastructure
- RevenueCat: Subscription management
- Groq API: Voice-to-text processing
- Google Cloud Vision API: Image text extraction
- OpenAI API: Advanced AI processing
Each service has its own terms and privacy policies, which you should review.
Disclaimer of Warranties
THE APP IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:
- Warranties of merchantability, fitness for a particular purpose, or non-infringement
- That the App will be uninterrupted, secure, or error-free
- That defects will be corrected
- That the App is free of viruses or harmful components
Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW:
- We are not liable for any indirect, incidental, special, consequential, or punitive damages
- This includes loss of profits, data, use, or other intangible losses
- Our total liability shall not exceed the amount you paid us in the past 12 months
- Some jurisdictions do not allow limitations of liability, so this may not apply to you
Indemnification
You agree to indemnify and hold us harmless from any claims, damages, losses, or expenses (including legal fees) arising from:
- Your use of the App
- Your violation of these Terms
- Your violation of any rights of another party
- Your user-generated content
Changes to Terms
- We may modify these Terms at any time
- We will notify you of material changes via email or in-app notification
- Continued use of the App after changes constitutes acceptance of the new Terms
- If you do not agree to changes, you must stop using the App
Account Termination
By You
- You can delete your account at any time through the App settings
- Deletion is permanent and cannot be undone
- Active subscriptions will continue until the end of the billing period
By Us
We may suspend or terminate your account if:
- You violate these Terms
- You engage in fraudulent or illegal activity
- Your account is inactive for an extended period
- We discontinue the App
Upon termination:
- Your access to the App will be revoked
- Your data may be deleted according to our retention policy
- Subscription charges will stop (no refunds for partial periods)
App Updates
- We may release updates, patches, or new versions
- Some updates may be required for continued use
- We are not obligated to provide updates or support for older versions
- You are responsible for maintaining compatible devices
Governing Law
These Terms are governed by the laws of [Your Jurisdiction], without regard to conflict of law principles.
Dispute Resolution
Before filing a claim, you agree to contact us at rtimetasks@gmail.com to attempt informal resolution.
Arbitration (If Applicable)
Depending on your jurisdiction, disputes may be resolved through binding arbitration rather than in court.
Class Action Waiver
You agree to resolve disputes individually and waive any right to participate in class-action lawsuits.
Children’s Use
- The App is not directed to children under 13
- We do not knowingly collect information from children under 13
- Parents/guardians are responsible for monitoring children’s use
- If we discover we have collected data from children under 13, we will delete it
International Users
- The App is operated from [Your Country]
- If you access the App from other countries, you are responsible for compliance with local laws
- Some features may not be available in all regions
Force Majeure
We are not liable for failure to perform due to circumstances beyond our reasonable control, including:
- Natural disasters
- War, terrorism, or civil unrest
- Government actions or regulations
- Internet or telecommunications failures
- Third-party service outages
Severability
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full effect.
Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the App.
No Waiver
Our failure to enforce any right or provision of these Terms does not constitute a waiver of that right or provision.
Assignment
- You may not assign or transfer these Terms without our written consent
- We may assign our rights and obligations under these Terms without restriction
If you have questions about these Terms, please contact us:
Email: rtimetasks@gmail.com
Support: rtimetasks@gmail.com
Mailing Address:
Real Time Tasks
[Your Company Address]
[City, State, ZIP]
[Country]
iOS (Apple App Store)
- Licensed Application End User License Agreement (EULA)
- These Terms are between you and Real Time Tasks, not Apple
- Apple has no obligation to provide maintenance or support
- Apple is not responsible for addressing claims related to the App
- Apple is a third-party beneficiary of these Terms
Android (Google Play Store)
- Google Play Terms of Service apply
- Google is not responsible for the App or its content
- Claims related to the App should be directed to Real Time Tasks, not Google
Subscription Details (For Reference)
What’s Included
Voice AI Subscription:
- Unlimited voice-to-text task creation
- Natural language processing
- Multi-language support
Photo AI Subscription:
- Unlimited photo scanning
- Handwriting recognition
- Document text extraction
Scheduler Subscription:
- Advanced calendar features
- Multi-participant scheduling
- Conflict detection
- Recurring events
AI Bundle:
- All features above
- Save 50% vs individual subscriptions
Pricing
Prices are displayed in your local currency and confirmed before purchase. Current pricing:
- Voice AI: [Price shown in app]
- Photo AI: [Price shown in app]
- Scheduler: [Price shown in app]
- AI Bundle: [Price shown in app]
Prices subject to change. Existing subscribers are grandfathered at their original price.
Acknowledgment
BY USING REAL TIME TASKS, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF USE.
This Terms of Use (EULA) was last updated on January 4, 2025.
For the most current version, please check the app or visit our website.